Build a project claims ledger
Before publishing or relying on a claim, record the exact wording, evidence source, holder, applicable product or facility, time period, owner and next review date. A certificate held by one facility should not be presented as if it automatically applies to every supplier, product or order.
Evidence should answer: what does this prove, for which product or facility, and for what period?
Development evidence
Useful records can include the buyer brief, tech pack revision, bill of materials, measurement specification, sample comments, fit photos, approved color reference and sample approval. The aim is traceability between the decision and the approved version.
Material and testing evidence
Record supplier-submitted material information and requested test reports with the material reference, color, applicable standard, laboratory, date and scope. Check whether the report covers the actual material and whether the target market requires additional testing.
Do not add price, performance, sustainability or compliance claims to structured data unless the supporting evidence is approved for public use.
Production and inspection evidence
Production evidence may include approved pre-production records, inline check notes, quantity and color breakdowns, packaging instructions and final inspection results. Inspection scope, sampling method and acceptance criteria should be aligned before the inspection occurs.
Evidence request map
Current specification, sample comments and approval status.
Material reference, submitted records and project test requirements.
Approved baseline, inline checks and change control.
Final inspection scope, result and release records.
Buyer questions
Does a factory certificate prove every product is compliant?
No. Check the certificate holder, facility, scope, validity period and whether product-specific testing is also required.
When should inspection scope be agreed?
Before production or inspection begins, so the method, sample size, checkpoints and acceptance criteria are understood.
Which compliance documents can MOTIONFORM help you review?
Documentation available through MOTIONFORM for buyer review includes current BSCI audit records, GRS and OEKO-TEX material certification records, SGS and TÜV testing reports, and US General Certificate of Conformity documentation. We connect the requested record to the proposed production site, material or product, rather than treating the names as interchangeable approvals.
Send your destination market, product category, intended claims and retailer requirements with the brief. The document package should identify who holds or issues each record, what it covers and which reference connects it to your order. A fabric document belongs with the represented fabric; a site audit belongs with the audited facility; a laboratory result belongs with its identified test sample.
What does each document cover?
| Record | Use in a buyer review | Match before relying on it |
|---|---|---|
| amfori BSCI audit | Social-compliance audit information for an identified production site. | Facility identity, audit date, result and any follow-up record. It does not test garment performance or certify every finished product. |
| GRS | Recycled-material and certified supply-chain documentation. | Certificate holder, product and process scope, validity, and the relevant transaction certificate connecting certified material to the supply route. |
| OEKO-TEX STANDARD 100 | Certification of covered textiles tested for harmful substances. | Certificate number, holder, covered articles, product class and current validity. A supplier’s covered fabric is not automatically a certification of all garments. |
| SGS test report | Evidence of the tests performed on the identified sample. | Report number, laboratory, sample description, material or style reference, methods, results and date. The laboratory name alone is not a universal approval. |
| TÜV test report | Evidence tied to the report’s stated testing or assessment scope. | Actual issuing TÜV entity, report identity, sample, method, result and date. Use the particular report, not a generic badge. |
| US GCC | A General Certificate of Conformity for applicable general-use product requirements. | Product identity, applicable CPSC rules, responsible certifier and supporting test or reasonable-testing records. It is not a certificate of factory ownership. |
How do the records become an order-specific package?
- Identify the requirement. Name the destination, intended wearer and actual product claim; separate social-audit, recycled-content, chemical-safety and product-rule questions.
- Match the identity. Connect each record to the site, fabric article, component, style or shipment it represents. Flag a material substitution for another review.
- Check the record. Review the complete scope and current validity through the issuer’s verification route where available, not only a logo or cropped certificate image.
- Close the shipment file. Keep the applicable documents alongside the approved specification, material references and inspection record, with the importer’s responsibilities identified.
For the US GCC route, confirm whether 16 CFR 1610 or another CPSC rule applies to the actual apparel and whether an exemption affects the requirements. The domestic manufacturer or importer is the responsible certifier under CPSC guidance. A GCC file does not replace that determination, and a general-use GCC should not be substituted for the children’s-product certificate route.
Use the US activewear compliance guide for market-specific questions, or include your documentation request in the project brief.
Further buyer answers
Can MOTIONFORM support BSCI, GRS, OEKO-TEX, SGS, TÜV and GCC document requests?
Yes, MOTIONFORM can support those document requests as part of the project review. Tell us the destination, style, proposed materials and evidence your buyer requires. We match the relevant site audit, material certification, laboratory report or US conformity file to its actual holder and scope; one document is not presented as covering every product or order.
Does an OEKO-TEX fabric certificate cover my finished activewear automatically?
No; coverage depends on the articles and scope identified in the certificate. Match the actual fabric and certificate holder, then consider the garment’s trims, prints, components and finished-product requirements. Verify the certificate number and current validity through OEKO-TEX. A covered supplier fabric should not be relabelled as a blanket certification of the brand or production facility.
Are SGS and TÜV the names of the same garment certification?
No; a laboratory or assessment provider’s name does not identify a single garment certification. Read the actual report or certificate to establish the issuing entity, tested sample, method, result, date and scope. For a new color, material or component, decide whether the existing evidence still represents the product instead of carrying a logo forward by default.
Is a US GCC enough for every sportswear shipment?
No; the certificate route depends on the applicable rules and the actual product. Confirm the requirements with the responsible domestic manufacturer or importer, including any relevant exemption and supporting records. A general-use GCC is not a replacement for a required Children’s Product Certificate, and neither document alone establishes that every style, component or future shipment is covered.
Sources for these additions
- amfori: producer audit request and site audit records, reviewed 8 October 2026
- Textile Exchange: scope and transaction certificate authentication, reviewed 8 October 2026
- OEKO-TEX: STANDARD 100 and certificate verification, reviewed 8 October 2026
- SGS: textiles and clothing testing services, reviewed 8 October 2026
- TÜV SÜD: textile and clothing testing, reviewed 8 October 2026
- CPSC: General Certificate of Conformity, reviewed 8 October 2026
